Compliance
Please visit the聽麻豆女郎 Compliance Office聽for questions relating to University compliance.鈥�
Contracts
Pursuant to聽聽a 鈥淐ontract鈥� is an agreement between two or more persons or entities that creates an obligation to do or not to do a particular thing. A contract does not necessarily require the payment of money or other compensation to create an obligation. A contract also includes a 鈥渃lick-through鈥� agreement on a third-party website (in which you may click "Accept" or some other method of electronically agreeing to the other party's terms), a memorandum of understanding, and other legally-binding obligations, regardless of their title or format.鈥�
Common contracts the University regularly enters into includes, but are not limited to: affiliation agreements, service agreements, research agreements, collaboration agreements with other universities and educational entities, software license agreements, material transfer agreements, lease agreements, hotel/conference room rental agreements, exchange agreements, and consulting agreements.聽 Please go to the Forms & Templates section of this website to view standard University templates to use as necessary.
All contracts for purchases must be submitted to and approved by 麻豆女郎's聽Office of Procurement聽to ensure that the purchase meets all requirements, including those set forth in聽麻豆女郎 Regulation 6.008聽and the聽.听听
Additionally,聽聽pursuant to聽, as well as聽麻豆女郎 Regulation 6.002,聽all contracts must be submitted to this Office for review and approval as to form and legality prior to execution by an authorized University official. Sufficient time must be allowed for this Office and for the authorized signing authorities to review and review and process all contracts so that proper legal review and document execution can be accomplished prior to the commencement of contemplated activities and expiration of deadlines.
Contract documents should be legible and must be read by the individual who submits them to ensure that their content accurately reflects the agreed upon operational/business terms. Submitting editable electronic versions of the documents, as well as copies of prior contracts with the same vendor (if any exist) will serve to expedite the review and negotiation process and should be submitted in conjunction whenever possible.聽 Some contracts, such as software agreements, must also be reviewed and approved by other offices, such as the University's Office of Information Technology (OIT).聽 Please obtain such approvals prior to submission to this Office whenever possible.聽
The agreement should only be signed by an appropriate University signatory.聽 Please see 麻豆女郎 Policy 11.1, or the Signatures page of this website, to determine the appropriate University signatory. Further pursuant to 麻豆女郎 Policy 11.1, 麻豆女郎 officers, employees, volunteers, affiliates, students, or other persons who do not have signature authority and who sign contracts or other documents of agreement or commitment that purport to bind 麻豆女郎 may be held personally responsible.
Ethics
Florida law requires University employees to behave in an ethical manner in accordance with the聽聽Please visit the聽麻豆女郎 Compliance Office聽for more information.
麻豆女郎's Establishment & Legal Authority
罢丑别听聽Article IX, Section 7, established the State University System. 麻豆女郎 was established under聽.鈥� Pursuant to聽聽the University is a public body corporate, operating under the full legal name of 鈥淭he 麻豆女郎 Board of Trustees.鈥� The University is a public instrumentality with all the powers of a body corporate. The 麻豆女郎 Board of Trustees constitutes the contracting agent of the University, pursuant to Florida Statute 1001.72(3).鈥� In all suits against a board of trustees, service of process shall be made on the chair of the board of trustees or, in the absence of the chair, on the corporate secretary or designee Joseph S. Van de Bogart, General Counsel.鈥�
FERPA
The Family Educational Rights and Privacy Act of 1974 (FERPA) is a聽Federal Law聽that protects the privacy of student education records. As such, the release of education records to parents or third parties is generally prohibited without the student's consent to release,聽unless otherwise permitted by FERPA.聽The University may generally disclose what is known as the 鈥�directory information鈥� of a student without violating FERPA. The directory information designated by the University is set forth in聽麻豆女郎 Regulation 4.008. Students who do not wish to allow the release of their Directory Information must complete the聽FERPA Request for Non-Release of Directory Information Form.听听Please visit the聽麻豆女郎 Registrar聽for more information, specifically including their聽FERPA听补苍诲听Understanding FERPA聽pages.聽You can also review the聽FERPA and Campus Safety Legal Update聽for information on FERPA at the University.
Gambling
The rules around gambling聽聽(including, but not limited to, raffles, drawings, auctions, games of chance, office pools, poker, and bingo)聽are outlined in the聽.聽Please contact this Office for any questions on gambling at the University. Additionally, please view the聽聽on Raffles.
Immigration
Please visit聽麻豆女郎鈥檚 Immigration Services & Compliance Office聽for immigration information relating to faculty and staff, or visit聽麻豆女郎鈥檚 International Student Services Office聽for immigration information relating to international students.鈥� If you are an Authorized User, you may access the Fragomen Immigration Portal:.
Please see 麻豆女郎鈥檚 Policies on聽Sponsorship for Employment-Based Immigrant Visa听补苍诲听on聽Sponsorship of Foreign Personnel for Non-Immigrant Visas.
Lobbying
Please see聽.
Music and Copyright
Please contact 麻豆女郎's Assistant Vice President for Licensing, at聽dlamont@fau.edu, for more information. You can also view the following resources:聽
Outside Counsel
Only聽the University's Office of the General Counsel聽may retain legal counsel. If you have a legal question, please contact this Office for assistance.
Public Records
Florida has extensive聽.鈥疨lease visit聽麻豆女郎鈥檚 Media Relations聽to view the FAQ on Public Records. Additionally, you can also view the聽聽for an extensive guide on Florida鈥檚 Public Records Law.聽
If a University employee receives a public records request, they must promptly forward the request to 麻豆女郎鈥檚 Public Records Specialist (publicrecords@fau.edu) for processing. The Public Records Specialist will send the requestor an acknowledgment email, assign a public record tracking number, and begin facilitating the process of retrieving the responsive records.
To request a public record from the University,聽聽please contact 麻豆女郎's聽Public Records Custodian, or聽you can submit your request聽
The contact information for 麻豆女郎鈥檚 Custodian of Public Records is:
The 麻豆女郎
Public Records, Division of University Communications 777 Glades Road, AD 101
Boca Raton, FL 33431
Phone: 561-297-2452, Fax: 561-297-2307
贰尘补颈濒:听publicrecords@fau.edu
Website:听/辫耻产濒颈肠-补蹿蹿补颈谤蝉/尘别诲颈补-谤别濒补迟颈辞苍蝉/辫耻产濒颈肠-谤别肠辞谤诲蝉/
Records Management
Please visit the Controller鈥檚 Office聽Records Management聽for more information.鈥燗dditionally, please visit the聽for General Records Retention Schedules.
Risk Management & Insurance
麻豆女郎鈥檚 Risk Management Office,聽a unit of聽麻豆女郎鈥檚 Department of Health & Safety,聽is responsible for handling matters related to the State Risk Management Trust Fund per聽听补苍诲听聽of the Florida Statutes. This includes Fleet Automobile Liability, State Employee Workers鈥� Compensation and Employer鈥檚 Liability, General Liability, Property Insurance, Federal Civil Rights Liability and Employment Discrimination, amongst others.鈥� Please contact Risk Management with any questions related to these topics. For matters related to the University鈥檚 Self-Insurance Program, please visit the聽
Subpoenas
The Office of the General Counsel oversees all matters related to subpoenas, warrants and garnishments served on the University.鈥� All legal process should only be served upon the Office of the General Counsel. If someone arrives at your office and asks you to accept legal papers on the University鈥檚 behalf, please decline to accept, direct the person to this Office, and contact this Office right away.
Sunshine Law
Florida has extensive open meetings requirements.鈥� Please view the聽on the Florida Office of the Attorney General. Please visit the聽麻豆女郎 Compliance Office聽for more information.
Travel
Whether you are a 麻豆女郎 student, employee, or faculty member, please visit the聽麻豆女郎 Global Travel Page聽prior to initiating any travel for more information regarding university-related international travel.