Internal Communications

The Division of University Communications’ Internal Communications team:

  • Manages the key internal communications to students, Ìýfaculty and staff throughout the University, including the Â鶹ŮÀÉ Insider and Let’s Stay In Touch e-newsletters, MyÂ鶹ŮÀÉ announcements and University-wide emails.
  • Advises individual departments about best practices, how to achieve specific communication needs and provide techniques to help deliver more effective communications.
  • Facilitates internal communications in a timely and relevant manner.
  • Ensures each message is aligned with the University’s mission, vision and values.
  • Maintains a database of significant awards and recognitions that have been awarded to the University or individual colleges.

TheÌý Â鶹ŮÀÉ Insider Ìýcontains feature news for faculty and staff, including upcoming events such as programs, speakers and workshops, as well as campus updates. It is distributed weekly on Mondays during the academic year and every other week during the summer.Ìý Ìýfor theÌý Â鶹ŮÀÉ Insider Ìýand/or to post on MyÂ鶹ŮÀÉ. (NOTE: Deadline for Â鶹ŮÀÉ Insider is noon Thursday for distribution the following Monday).

TheÌý Student News Ìýis distributed by the Division of Student Affairs to all current students and contains similar content to the Â鶹ŮÀÉ Insider.Ìý Student News Announcement Form

Advancement System Emails

If you would like to send an alumni/donor email through the Division of Advancement’s system, please follow the following guidelines:

Get Started

  • If you need a graphic created, submit aÌý Ìýto Creative Services. Note that the design and creative approval process generally takes 2-3 weeks.
  • Submit yourÌý Ìýto Â鶹ŮÀÉ’s Advancement Services. Note that the turnaround time is approximately 1-2 weeks.
  • If Â鶹ŮÀÉ’s Creative Services team did not create the email graphic, prior written approval of the graphic is required from Â鶹ŮÀÉ’s Art DirectorÌý Crystal Bacchus.

Email Requests

  • Email requests must be submitted at least 10 business days before your requested send date.
  • The Advancement email calendar is filled on a first come, first served basis.
  • Submitting an email request does not guarantee that your requested send date is available.
  • If your requested send date is unavailable, you will be notified and provided with an alternative date.
  • Final text and/or graphics must be submitted with the email request.
  • The Division of University Communications does not provide proofreading/editing services. You are responsible for checking all of the text (spelling, phone numbers, websites, etc.) and ensuring that it followsÌý .
  • Approved graphics should be sent as a JPEG file under 300 KB (PDF files are not acceptable)

Final Approval and Distribution

  • The designated contact person will receive a maximum of two test messages.
  • Your written approval of the test message is required before an email can be sent out.
  • Your email must be approved and scheduled in the system a minimum of 48 hours prior to your send date.
  • A maximum of two emails – one original and one reminder – will be sent for any event.

Questions should be directed toÌý Amy Butler.

Presidential Communications

If you would like the president to speak at an event you are planning, please complete theÌý form locatedÌýon the Office of the President website.

Once the speaking engagement is confirmed, send Amy Haycock a short summary of what you would like the president to address in his presentation. Be sure to include the desired length of the presentation.

Questions should be directed toÌý Amy Haycock.

Division Of University Communications

The Division of University Communications functions as an internal agency that works to enhance the University's public image, strengthen the Â鶹ŮÀÉ brand, and help our colleagues tell the story of their individual units in a professional and impactful manner.